salary offset government travel card

Ensuring that airfare/train and reservation fees charged to the CBA have the form of payment shown as CBA (not personal or Government Travel Card) on the employees travel voucher. The salary offset provision arises under the debt collection procedures in 41 CFR 301-76.100 , which provide due process rights to employees, including written notice and the right to request a review of the debt. The government credit card contractor will reactivate a suspended travel card after payment has been received. If the account is reinstated and becomes past due again, Credit Card Services will cancel the account. When travel is not being charged to the traveler's home organization, the correct funding codes must be obtained from the organization funding the travel. (2) IRM 1.32.4.1.6, Terms/Definitions, deleted the definition for Infrequent Travel. IRS employees should: Ensure the relocation authorization provides for house hunting and en-route travel. PINs are used to obtain cash for official IRS travel expenses that cannot be charged using the travel card. If the employee does not make full payment or enter into a payment agreement within the 30-day period, collection will begin the next pay period. The monthly statement of account reflects activity on the account for the billing cycle. So, you must quickly turn in your travel claims and apply your reimbursement to your total Both the tickets and associated fees must be charged to a personal credit/debit card, the IBA or CBA may not be used for the personal portion of the trip. When the IRS receives a written request from the government credit card contractor for collection of travel card indebtedness, the employee will be afforded due process before any salary amounts are withheld. Put the relevant date. WebThe Act allows an agency to collect from an employee's disposable pay any undisputed delinquent amounts that are owed to a travel charge card contractor, upon written request Employees are not able to combine personal and official travel reservations in ETS. If an account has been suspended two times during a rolling 12-month period for undisputed amounts and becomes past due again, the government credit card contractor can cancel the travel card account. The ETS retains copies of the receipts for six years after fiscal year in which travel occurred. Authorizing the TMC to issue tickets that are charged to the CBA. Travel advances through ETS for IRS employees only. H\0 R)t,} N ""o_?x8vc_.muppm$][5$i|zp;v>l\3O=0 Mn[K,Uy|~Fo}0V5$Um-IO5&KZk~j&y0MddS~EF99,d{+YF608t.\sJ~,t8BA t8BA t8y]&M 7an r#7OOOOOOOOOOOOOOOOOOO77eU=f}E}ek{L.B"e&TfD=Lt!o7o7o_N1f0_d. The following acronyms apply to this program. If using the manual travel authorization form, the travel voucher (Standard Form 1012) should indicate use of the CBA as the method of payment for the transportation ticket and the CGE fee. Travel cards may not be used to purchase personal items like clothing, toiletries, or gifts unless agency guidance is issued for specific items. All transactions that post to an account during a cycle are summarized on a statement of account issued by the government credit card contractor. Which item is a benefit of using the travel card? 0000015429 00000 n Travel cardholders receive a statement from the government credit card contractor if there is activity on the account or an outstanding balance, unless the travel cardholder has selected "Go Paperless" on the government credit card contractors website. If an account is unpaid 45 days from the statement closing date, the government credit card contractor will send the travel cardholder a "past due" letter. Duluth will then transfer the employee to the leisure desk to have an agent book the personal travel portion. Approved (authorized) requests will route to the traveler's manager for review and approval of the trip. The ETS is for official government travel only. Travel cardholders must timely pay all charges on their statement of account that have not been disputed timely. Restricted travel cardholders are not granted ATM privileges. WebFSIS Directive 3830.2 Government Travel Charge Card Program FSIS Directive 4550.2 Garnishment of Wages for Child Support, Alimony and Commercial Debt 0000003552 00000 n The Travel Management office is responsible for IRS policies governing the travel card program. Requests must be specific as to the need for the increased limit and the duration. Information regarding the training and application process for obtaining a travel card is available on the IRS Source website by, selecting New travel card requests. Ensuring their employees are aware of the government travel card requirements. 0000004335 00000 n Merchant category code (MCC) - A standard code assigned to every merchant that accepts a credit card identifying the category of goods, services, or activity they are involved with. Notifying the TMC and Credit Card Services if an authorized trip is cancelled. The credit card services conditional router will review the reservation and will either approve (authorize) or disapprove (return) the request. Disputed item - An erroneous, duplicate, or over charge that appears as a transaction on an individually billed travel cardholder's statement of account. This will usually be the travel cardholders home address, unless the travel cardholder has specified a different mailing address. The ATM feature must only be used to obtain cash for official IRS travel expenses that cannot be charged using the travel card. %PDF-1.4 % When the CBA is used to purchase common carrier transportation tickets and the trip is cancelled, the employee must promptly notify the TMC and Credit Card Services. Employees may not use their government travel card for any alcohol and alcoholic beverage for which a separate charge is made. Salary offset. G. Limit travel advances to employees on the Agencys payroll (no invitational travelers). (1) This section establishes FMS's procedures for the centralized offset of Federal salary payments to collect delinquent The ATM feature (available only to standard travel cardholders) may be used to obtain cash for official IRS travel expenses. Relocating employees and family members may use the CBA for house-hunting trips and en- route travel if the employee does not hold a government credit card. Reviewing travel authorizations for appropriate information and approvals. 0000018936 00000 n 0000011522 00000 n Information regarding each payment method is available on the IRS Source website by, selecting Travel card payment methods. Relocation travel - Tickets for common carrier transportation authorized for an IRS employee's spouse for travel associated with house hunting can be charged to the CBA. This late payment fee is equivalent to interest calculated using the prevailing Prompt Payment Act Interest Rate plus a fee equivalent to any late payment charge the bank would have charged the traveler had they not paid the bill. Government contract fares may not be used for personal travel. WebThe salary offset provision is currently being coordinated with our bargaining units as well. Reduced spending limits on travel cards during periods of non-travel status. Exceptional dedicated customer services, wherever you are. 0000004421 00000 n Employees with relocation expense authorizations are required to use the government travel card for house hunting and en-route travel expenses to the new official station. The travel cardholders must file their travel vouchers promptly since all travel card charges must be paid within 25 calendar days from the closing date of the statement of account on which they appear. Training is a prerequisite for obtaining a travel card. 0000007509 00000 n 0000003733 00000 n Travel cardholders must provide their American Bankers Association (ABA) routing number, account number and dollar amount. Invitational travel - The business unit will designate an IRS employee to serve as a representative for the invitational traveler. 0000019260 00000 n See IRM 1.32.11.7.7, Claiming Reimbursements. If the ticket has been invoiced, the ETS travel authorization must be left open. WebSalary Offset: The process of collecting an undisputed, delinquent travel card amount due by direct deduction from an employees payroll payment or retirement annuity. The government credit card contractor will not reinstate an account that has a history of payments returned for non-sufficient funds. Travel expenses charged to another business unit - The traveler's manager or approving official is responsible for ensuring the traveler has provided the correct funding codes in ETS or on the manual travel authorization form. Restricted travel cardholders are authorized travel advances through ETS up to 40% of all reimbursable expenses, except transportation, since they do not have ATM privileges. Delegation Order 1-49, Exemption to Travel Card Mandatory Use Policy, grants authority to the director, Credit Card Services, to grant exemptions to the mandatory use policy to employees who believe they would incur a hardship if required to obtain and use the government issued travel card. Program Goals: Provide an effective travel card program that enables IRS employees to conduct official government travel to carry out their tax administration duties and ensure effective internal controls as outlined in OMB Circular A-123, Appendix B: Improving the Management of Government Charge Card Programs. Information regarding on-line payments is available on the IRS Source website by, selecting Travel card payment methods. The employee qualifies for an exemption under IRM 1.32.4.2.1.1 (4), Exemptions to Mandatory Use of the Travel Card Policy. Travel authorization - An electronic or written document submitted for approval to authorize official travel. The manager will complete the Request for Consideration of Reinstatement Form and forward it to Credit Card Services. The balance owed to each is sent directly to the applicable party. Travel cardholders will need to call the government credit card contractor at the number on the back of the travel card to establish a PIN. Duluth will book a one-way official travel fare for the portion of travel between the official station and temporary duty (TDY) station. Reviewing the activity on the CBA to ensure: 1) travelers are not seeking reimbursement for CBA charges; 2) erroneous/duplicate charges are identified and resolved; 3) all charges are for travelers authorized to use the CBA for official government travel. The Government Travel Charge Card (GTCC) Program provides travelers with a safe, effective, convenient, and commercially available method to pay for official travel expenses. GTCC bank will notify collection agencies and national credit bureaus when the account remains unpaid The statement of account is available electronically if the travel cardholder selects "Go Paperless" on the government credit card contractors website or is mailed to the statement billing mailing address provided by the travel cardholder. 1. If an account remains unpaid for 151 days from the closing date of the statement period on the statement of account, the government credit card contractor may report the delinquency to the credit bureaus and it will appear on the travel cardholders personal credit history.

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